Each tenant’s lease and every signed amendment, read in order, so you always know where the lease stands today: when it ends, which options are left and when notice is due. When it’s time to renew, the writer drafts the amendment for review.
Martha drafts the renewal; Clay or the attorney reviews it. Nobody has to dig through a folder of amendments to figure out what the lease says today.
- Open the Sample lease file below. The First Amendment moved the renewal notice to 6 months, so the deadline shown is the amended one, and the unsigned LOI in the file was set aside.
- Click Draft, enter the new term and rent (or click 3% steps), then Write the draft. You get a Second Amendment with every rent figure calculated, plus a list of things to check.
- Click Create Google Doc, then Send for review. Clay gets an email with the draft; when he’s happy he clicks Approve on the lease file.
- Click Add a lease file and drop in a tenant’s whole folder, PDFs and Word files: the lease, amendments, LOIs, anything. Try the sample set to see how drafts get sorted out.
- Have amendments your attorney already approved? Add them under Style examples and new drafts follow their wording.
Test mode. Drafts are never sent to tenants, and review emails go to Ben for now. Dates saved here also show on the Lease tracker, where reminder emails go to Ben for now.
Add a lease file
Drop every PDF in one tenant’s folder: the lease, amendments, addenda, guaranty, LOIs, drafts. Each one is read, unsigned drafts and LOIs are set aside, and the signed documents are combined in date order into the lease as it stands today.
Style examples
Executed amendments your attorney already approved. New drafts follow their structure and wording (not their business terms). Names, dates and amounts are blanked out when they’re saved.
Lease file
Draft an amendment
Base rent
Enter $/SF per year or a monthly amount for each period. Every rent figure in the draft is calculated from these.